Dynamics GP message "Do you want to save the unbalanced entry?"

By Steve Endow

This is a trivial issue, but since it took me a few seconds to realize my mistake / accident, I thought I would mention it.

I'm testing a .NET customization to the GL Transaction Entry window that monitors certain GL accounts that are entered in JEs.  While entering a fake JE to test my customization, I chose a random GL account to balance the JE, and then clicked Save.

I received this message:


I was puzzled at first, but then I saw that the second line of the JE did not have a dollar sign in front of the Credit amount, and I had a pretty good guess what I had done.



The account I had randomly chosen, 600-9030-00, just happened to be a Unit account, not a Posting account.


Unit accounts can't be used to balance a GL journal entry, so my test JE was not balanced, as GP indicated.

This is presumably not a common mistake, and is one that is easily diagnosed and resolved, but since I almost never work with unit accounts, I thought I would mention it.

There are quite a few posts on unit accounts, such as these two from Boyer & Associates:

http://www.boyerassoc.com/how-to-use-dynamics-gp-unit-accounts-to-enhance-your-management-reports/

http://www.boyerassoc.com/tips-using-unit-accounts-variable-allocation-accounts-dynamics-gp/


May your journal entries be balanced!